Executive Assistant & Family Office Coordinator

About the role

Spitz Advisory & Family Office is seeking a highly capable, discreet, and independent Executive Assistant to support a wide range of business, family office, and private administrative matters. This part‑time, hybrid position blends intellectually challenging tasks with everyday administration, errands, and practical follow‑through.

Key responsibilities

• Manage family office administration, including document coordination, external follow‑up, record keeping, and finance‑related support.
• Oversee calendar and scheduling across business and personal contexts, anticipating conflicts and prioritising tasks.
• Plan and book travel, accommodation, transport, and itineraries, providing clear summaries and handling changes.
• Execute errands and practical support tasks that require reliability, judgement, and timely follow‑through.
• Conduct research, analysis, and problem‑solving, preparing information, comparing alternatives, and making recommendations.
• Communicate professionally in German and English with service providers, advisors, authorities, and other contacts.

Required profile

• Highly trustworthy, discreet, and reliable.
• Exceptionally organised and detail‑oriented.
• Fluent in German and excellent written and spoken English.
• Independent, proactive, and able to think ahead.
• Intellectually sharp, analytical, and comfortable with numbers.
• Adaptable, calm under changing priorities, and creative in problem‑solving.

Required skills