Administrative Assistant

About the role

We are seeking a highly organised and detail‑oriented individual to join Institut auf dem Rosenberg, the world’s leading boarding school, as an Administrative Assistant. You will support the smooth day‑to‑day operation of the school, providing administrative and organisational assistance across all departments and working closely with the Senior Leadership Team, Heads of Department, Artisans and the wider team.

Key responsibilities

• Provide administrative support to departments, including managing schedules, coordinating meetings, and maintaining accurate records.
• Assist in the coordination and execution of events such as workshops, conferences, and internal meetings.
• Collaborate with team members to prepare materials including presentations, handouts, and documents.
• Assist in the creation and maintenance of databases, records, and internal systems.
• Respond to inquiries from clients, partners, or colleagues, providing timely and accurate information.
• Support application and onboarding processes by assisting with document review, organizing meetings, and maintaining records.
• Coordinate purchasing of office and operational materials.
• Perform general office tasks, such as filing, copying, and organizing documents.

Required profile

• Bachelor’s degree in a relevant field (e.g., Administration, Business, or similar).
• Previous administrative experience in a dynamic office or service‑oriented environment.
• Strong organisational skills with the ability to prioritise tasks and manage multiple responsibilities simultaneously.
• Experience organising events and managing small projects.
• Excellent attention to detail and accuracy in maintaining records and documentation.
• Impeccable English and strong interpersonal and communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Readiness to thrive in a collaborative and entrepreneurial environment.

Required skills

• Google Workspace
• Microsoft Office Suite

What we offer

• A rare opportunity to work in a highly successful, entrepreneurial and internationally renowned school.
• A truly international environment with outstanding facilities.
• Collaborative colleagues committed to excellence.
• An entrepreneurial working atmosphere dedicated to ensuring every student can follow an individual development plan (IDP®) to maximise their potential.
• Attractive remuneration package.