Executive Assistant

About the role

We are looking for a proactive Executive Assistant to support senior managers and C‑suite executives in a fast‑growing head office. The role combines high‑level administrative support with coordination of cross‑border activities, requiring flexibility and a multilingual approach.

Key responsibilities

• Serve as the primary point of contact between executives and internal/external stakeholders.
• Manage calendars, schedule meetings, and arrange travel logistics.
• Handle incoming calls, messages, and correspondence, ensuring timely routing.
• Draft accurate meeting minutes, reports, presentations and briefs.
• Maintain an efficient filing and documentation system.
• Provide both business and personal assistance, including preparation of presentations and data formatting.
• Organise professional and social events locally and across Europe in collaboration with the international assistant team.
• Be available for occasional out‑of‑office requests and flexible working hours.

Required profile

• Fluent in English, French and German; Italian is a plus.
• Excellent written and verbal communication across multiple languages.
• Strong organizational and prioritisation abilities with high attention to detail.
• Analytical, problem‑solving and decision‑making skills.
• Ability to build and maintain relationships with executives, vendors and service providers.

Required skills

• Advanced proficiency in Microsoft Word.
• Advanced proficiency in Microsoft Excel.
• Advanced proficiency in Microsoft PowerPoint.

What we offer

• Dynamic international work environment.
• Opportunities to support senior leadership across multiple countries.
• Exposure to high‑profile projects and events.