Executive Assistant

About the role

Frontiers is seeking an Executive Assistant to provide high‑level administrative, operational and strategic support to its Executive Team. The role ensures senior leaders can focus on business priorities by managing complex calendars, travel, communications and key initiatives in a fast‑moving, global environment.

Key responsibilities

• Manage complex executive calendars across multiple stakeholders and time zones, anticipating conflicts and adjusting priorities.
• Coordinate meetings, agendas, briefing materials and follow‑up actions to ensure executives are fully prepared.
• Arrange domestic and international travel, including itineraries, visas, accommodation and last‑minute changes.
• Organise logistics for executive visits, conferences, leadership meetings, external engagements and company‑wide events.
• Provide proactive administrative support such as correspondence, expense reporting, confidential documentation and inbox management.
• Exercise sound judgement and discretion when handling sensitive information and executive priorities.
• Create, refine and coordinate high‑quality presentations, reports, speeches and briefing materials.
• Identify opportunities to simplify processes, improve ways of working and leverage AI‑powered productivity tools and automation.

Required profile

• Demonstrated ability to operate independently, anticipate needs and manage competing priorities.
• Strong organisational skills with a high degree of attention to detail.
• Excellent judgement and discretion when dealing with confidential matters.
• Proactive mindset with a focus on continuous improvement and efficiency.

Required skills