Executive Assistant, Regulatory Affairs

About the role

BeOne is looking for an Executive Assistant for its Europe and International Regulatory Affairs team. The role provides general administrative support, including scheduling and coordinating meetings, candidate interviews and travel, and managing the calendar of the Head of Regulatory Affairs Europe and International. The position is based in Switzerland.

Key responsibilities

• Manage regulatory meetings for Europe, APAC and new markets, including calendar invites, agendas, minutes, slides, recordings and action items
• Maintain team channels and group chats, and support the communication plan as needed
• Manage the Head of RA's calendar (including 121s) and act as point of contact; organize and coordinate meetings, including off-site ones
• Arrange complex travel for the leadership team, including booking, trusted traveler and visas
• Enter and submit expense reports for the leadership team
• Schedule and coordinate candidate phone, video and in-office interviews, and set up initial schedules for new hires
• Take part in planning and running Regulatory Affairs events, and coordinate local catering with events or workplace services
• Raise purchase orders, check and track invoices (including from health authorities) and create contract approvals
• Handle document management via DocuSign, and obtain wet signatures and notarization/legalization when required
• Build partnerships with other executive assistants and senior administrative assistants

Required profile

• Extensive experience in efficient multi-tasking between business partners and priorities, in a dynamic, fast-changing environment
• Experience handling highly critical and confidential matters with discretion
• Ability to work independently and take on increased responsibility as the company grows
• Strong organizational and communication skills, team-oriented and able to relate well to all levels of management
• Positive can-do attitude; a sense of humor is highly valued
• English is mandatory; German and/or French is a plus

Required skills

• Good to advanced knowledge of Microsoft Word, Excel, PowerPoint, SharePoint and Outlook
• Complex, heavy calendaring and scheduling across different time zones

What we offer

• Salary range in Switzerland of 101,600 to 127,000 CHF
• Limited to no travel expected