Executive Assistant to COO & CFO (Full‑time)

About the role

We are looking for a highly organized Executive Assistant to support both our Chief Operations Officer and Chief Finance Officer on a 50/50 basis. Based in Schaffhausen, you will ensure smooth daily operations, manage complex schedules, and act as a central point of contact for internal and external stakeholders.

Key responsibilities

• Coordinate C‑level agendas, appointments and meeting logistics, including minute‑taking.
• Plan and process all travel arrangements, visa formalities and expense reports.
• Organise events, team workshops, and visits, both internal and external.
• Create PowerPoint presentations, analytical reports and intranet articles.
• Administer DocuSign and support various projects as a point of contact for team queries.

Required profile

• Commercial education with a Swiss Federal Diploma (eidg. FA) as a Management Assistant; additional training in Digital Office Management is a plus.
• Several years of experience as an Executive Assistant in a dynamic environment.
• Fluent in German and English; French is a plus.
• Proactive, independent, flexible and able to communicate effectively at all levels.

Required skills

• Microsoft PowerPoint
• Microsoft Excel
• Microsoft Word
• Microsoft Teams
• Microsoft OneNote
• Microsoft SharePoint
• DocuSign

What we offer

• Daily food & beverage allowance of CHF 7 usable in‑house and selected restaurants.
• Annual health‑insurance contribution of CHF 2,340 for full‑time contracts.
• Public‑transport subsidy up to CHF 1,500 per year.
• 25 days of vacation (30 days after age 50).