Executive Assistant to General Manager

About the role

We are seeking a proactive Executive Assistant to provide high‑level administrative and strategic support to the General Manager of an international organization. The role acts as a trusted liaison between the GM and internal and external stakeholders, ensuring smooth operations and effective communication.

Key responsibilities

• Manage the GM’s calendar, prioritize meetings, appointments and business commitments.
• Coordinate domestic and international travel, including flights, visas, accommodation and itineraries.
• Prepare agendas, presentations, reports, briefing documents and correspondence.
• Screen incoming communications, respond promptly and handle confidential information with discretion.
• Organise internal and external meetings, take minutes, track action items and follow‑up.
• Support leadership meetings, management committees, business reviews and company events.
• Build relationships across departments and with external partners, facilitating timely communication on key initiatives.
• Prepare reports, dashboards, executive summaries and assist with budget tracking, expense management and invoice processing.
• Support strategic projects by monitoring milestones, risks and preparing status updates for leadership.

Required profile

• Bachelor’s degree in Business Administration, Management, Finance, Hospitality or equivalent experience.
• Minimum 5 years of experience as an Executive, Personal or Senior Administrative Assistant supporting senior leaders in an international, fast‑paced environment.
• Experience in multinational organisations is highly desirable.
• Exceptional organisational, time‑management and attention‑to‑detail skills.
• Strong interpersonal and communication abilities, with the capacity to work independently.

Required skills

• Advanced knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Experience with ERP systems.
• Familiarity with expense‑management and collaboration tools.