Executive Assistant - VP CAG Commercial Europe

About the role

IDEXX is looking for an Executive Assistant to act as the right-hand to its Vice President of CAG (Companion Animal Group) Commercial (Europe). The role also provides administrative support to the VP's direct reports and the team at the Zug, Switzerland office. It is a full-time hybrid position, Monday to Friday, with at least three days a week onsite and occasional flexibility for European travel and time zones.

Key responsibilities

• Manage the VP's calendar, resolve conflicts and protect time for key decisions and customer conversations
• Follow the business rhythm (leadership meetings, quarterly reviews, planning cycles) so the VP is always prepared
• Plan international travel, prepare Concur expense reports and coordinate leadership meetings, customer visits and offsites
• Prepare agendas, briefing materials, presentations and meeting notes, using AI-based tools to draft and summarize accurately and confidentially
• Partner with the European leadership team, Finance and other administrative colleagues
• Handle contracts for approval (including DocuSign) and sensitive information with discretion
• Take on varied projects and act as the go-to person for a fast-paced, international team

Required profile

• 5 years of administrative experience supporting senior or executive leaders
• Excellent organization and time management, able to juggle changing priorities
• Exceptional written and spoken English at executive level
• Sound judgment and discretion with confidential information
• Proactive, solution-focused approach and confidence making decisions independently
• Experience arranging international travel and using Concur or a similar expense system

Required skills

• Proficiency with Microsoft Office (Outlook, Teams, PowerPoint, Excel, Word)
• Video conferencing

What we offer

• Salary of CHF 85,000 to 95,000 per year, with an opportunity for an annual cash bonus
• Retirement/pension contribution paid by IDEXX
• 25-30 days holiday per year
• On-the-job training and career advancement opportunities
• Additional benefits such as financial support, gym benefits, wellness resources, volunteer paid days off, bike plan and foundation donation matching