Junior Business Administration Specialist

About the role

As a Junior Business Administration Specialist at GE Medical Systems (Schweiz) AG, you will provide essential administrative and operational support to various departments, ensuring smooth daily activities. The position is a fixed‑term contract for 24 months with a high likelihood of conversion to a permanent role.

Key responsibilities

• Manage correspondence, coordinate schedules, and assist in creating presentations.
• Maintain physical and electronic filing systems, ensuring documents are accurate and accessible.
• Support data entry, record management, and report creation using company systems.
• Coordinate travel arrangements and assist with expense reporting.
• Monitor office supplies, place orders, and ensure availability for the team.
• Draft internal announcements and help distribute important information.
• Serve as a contact point for internal and external inquiries, directing them to appropriate resources.
• Assist in planning and coordinating meetings, workshops, and employee events.

Required profile

• Completed commercial apprenticeship (EFZ/KV) or comparable vocational qualification.
• Proven experience in an administrative support role, preferably in an international or corporate environment.
• Fluent in English and German, both written and spoken; additional Swiss national languages are a plus.
• Excellent organizational, time‑management, and detail‑orientation skills.
• Ability to work independently and collaboratively across teams.
• Professional handling of sensitive and confidential information.

Required skills

• Proficient use of Microsoft Office applications: Word, Excel, PowerPoint, Outlook.