Legal Operations Specialist (Hybrid, Basel)

About the role

The Legal Operations Specialist will support senior legal leaders of a manufacturing company based in Basel. Working in a hybrid setting, you will ensure smooth administrative and contract‑related processes, enabling the legal team to focus on core legal matters.

Key responsibilities

• Provide comprehensive administrative assistance to senior legal leaders, including calendar management in MS Outlook and coordination of recurring meetings.
• Prepare agendas, minutes, pre‑reads and meeting materials; facilitate virtual sessions via Zoom or MS Teams.
• Handle internal and external correspondence, manage travel, expenses, mail and courier shipments.
• Monitor contract and document workflows, support execution in line with internal policies, coordinate electronic and wet‑ink signatures, and file documents in CLM systems and SharePoint.
• Assist with engagement, learning and communication activities such as newsletters, surveys and training sessions.
• Maintain email distribution lists, onboarding processes for new legal joiners, and act as point of contact for facility and IT queries.
• Document administrative processes, support process improvements and keep Teams folders, SharePoint sites and org charts up to date.

Required profile

• Several years of experience in an administrative role, preferably within a legal department or law firm.
• Proven ability to work in local and international, multicultural teams.
• Bachelor’s degree in business administration or a related field, or equivalent experience.
• Fluent English and good German skills; additional languages are a plus.
• Understanding of administrative, legal or corporate processes.

Required skills

• MS Outlook, MS Office (Excel, PowerPoint, Word)
• Microsoft Teams, Zoom, SharePoint
• Electronic signature tools and contract lifecycle management (CLM) systems
• Virtual facilitation tools (breakout rooms, Q&A, Menti)