Office Administrative Services Specialist

About the role

A permanent position as Office Administrative Services Specialist is available in Bern, Switzerland. The role covers integrated facilities management, general administrative and workplace services, and reception and guest support.

Key responsibilities

• Manage day-to-day office operations, including workplace facilities, building services, office supplies, vendor management, assets and inventory, to keep the workplace safe, organised and efficient.
• Coordinate general administrative and employee support services.
• Provide reception and administrative support to visitors.
• Assist with internal meetings, employee events and other administrative tasks, and carry out additional work assigned by the line manager.

Required profile

• Vocational training or equivalent practical experience in business administration, office management, facilities management or a related field.
• Previous experience in office administration, IFM or workplace services is an advantage.
• Strong communication, coordination and interpersonal skills, with a service-oriented and collaborative approach.
• Proactive, well-organised and detail-oriented, able to work independently and prioritise tasks.
• Good command of German and English; additional languages are an advantage.

Required skills

• Proficiency in Microsoft Office applications.