Office Manager & Executive Assistant (Lausanne)

About the role

We are seeking a proactive Office Manager / Executive Assistant to support our CEO and ensure the smooth operation of our Lausanne office. This hands‑on position combines high‑level executive support with day‑to‑day office management in a fast‑paced health and longevity company.

Key responsibilities

• Provide high‑level administrative support to the CEO, including calendar management, travel arrangements, and meeting coordination.
• Serve as the primary point of contact for internal and external stakeholders.
• Prepare presentations, reports, correspondence, and meeting materials.
• Manage office operations, ensuring an organised, efficient, and welcoming workplace.
• Coordinate suppliers, service providers, and office‑related budgets.
• Organise team meetings, company events, and off‑site activities.
• Support HR functions and onboarding of new employees.
• Assist with project coordination and follow‑up on key business initiatives.
• Handle confidential information with discretion and professionalism.

Required profile

• Previous experience as an Executive Assistant, Office Manager, or a similar role.
• Strong organisational and multitasking abilities.
• Excellent communication and stakeholder‑management skills.
• Ability to work independently and proactively in a dynamic environment.
• High level of discretion and professionalism.
• Fluent in English; French is a strong advantage.
• Eligibility to work in Switzerland and the EU.

Required skills

• Microsoft Office