Operations Assistant

About the role

The Operations Assistant will ensure smooth day‑to‑day business operations in a fast‑growing, international, remote‑first environment. You will handle travel coordination, event planning, vendor management and provide administrative support across People Operations, Finance and internal systems.

Key responsibilities

• Coordinate end‑to‑end business travel, including flights, accommodation and ground transport while controlling costs.
• Organise company events, team off‑sites and internal gatherings, managing venues, catering and logistics.
• Liaise with vendors to obtain quotes, place orders, monitor deliveries and resolve issues.
• Maintain accurate booking records, track expenses and ensure budgets are respected.
• Support employee onboarding and off‑boarding, handling documentation, equipment and system access.
• Assist with preparation of contracts, offer letters, SOWs and other operational documents.
• Provide finance administration support such as invoice organization, expense claim processing and payroll assistance.
• Maintain employee records, leave trackers and operational databases with confidentiality.
• Identify and implement workflow improvements, automation and digital tools.

Required profile

• Previous experience in an administrative, operations, travel coordination or logistics role, preferably in a fast‑paced environment.
• Strong organisational and time‑management skills with the ability to handle multiple requests and deadlines.
• Excellent attention to detail and commitment to accurate record‑keeping.
• Proactive, solution‑oriented mindset and ability to adapt to last‑minute changes.
• Fluent written and spoken English and professional communication skills.
• Ability to work independently, take ownership and exercise sound judgment.
• Legal right to work in Switzerland; no visa sponsorship available.

Required skills

• Proficiency with spreadsheets and shared databases.
• Experience using digital collaboration tools and ability to learn new systems quickly.

What we offer

• Remote‑first flexibility, allowing work from any suitable location.
• International collaboration with colleagues across Europe, the United States and other regions.
• Professional development through exposure to multiple business functions.
• Career progression opportunities as the organization grows.
• Supportive, people‑focused team culture with regular events and meet‑ups.
• Entrepreneurial environment encouraging ideas and process improvements.