Operations Associate (CAFI Fund Secretariat)

About the role

The Operations Associate supports the operations of the CAFI Fund Secretariat, which administers the Central African Forest Initiative (CAFI) Trust Fund. The role reports to the Management Specialist in Geneva and works in coordination with the CAFI Operations Unit and the MPTFO Office, covering administrative, procurement, travel, financial and data tasks.

Key responsibilities

• Provide day-to-day administrative support, maintain records and files, monitor office supplies and help organize meetings and events
• Assist in procurement (Geneva only), prepare e-requisitions, track orders and act as focal point for inventories
• Arrange official travel, prepare travel authorizations, monitor travel costs and coordinate shipments of goods and equipment
• Process payments, invoices and reimbursements, verify supporting documents and help monitor budgets
• Coordinate contract validity dates and payment requests, and support contract documentation
• Compile operational statistics, maintain databases, produce routine reports and help implement risk management and internal controls
• Organize training on procurement, synthesize lessons learned and share knowledge with colleagues

Required profile

• Secondary education; a Bachelor's degree in Administration, Finance, Accounting or Human Resources Management is considered but not required
• At least 7 years of experience with a high school diploma, or 4 years with a Bachelor's degree, delivering operational services at multinational level
• Four years of experience across administrative and operational areas such as HR, finance, procurement and office administration
• Experience delivering operational support in the UN system and coordinating travel requests and logistics
• Fluency in English and French

Required skills

• Desirable: working expertise of ERP systems and related platforms
• Desirable: experience in result-based management reporting
• CIPS Level 3 is highly desirable; candidates who obtain it within one year of recruitment have an advantage