Senior Administrative Assistant – Intercontinental & EUCAN

About the role

The Senior Administrative Assistant (B3) provides high‑level administrative and operational support to two senior leaders covering EUCAN and Intercontinental regions. The role ensures seamless coordination, proactive schedule management, and effective execution of critical business priorities across global teams.

Key responsibilities

• Proactively manage executive calendars, prioritize meetings, anticipate conflicts and communicate changes.
• Serve as primary liaison for internal and external stakeholders, delivering clear and timely communication.
• Plan, organize and coordinate virtual and in‑person team meetings and workshops, including logistics, material preparation, minute taking and action follow‑up.
• Manage complex international travel itineraries, ensuring compliance with visa, travel authorization and company policies.
• Oversee expense reporting and purchase order creation for assigned leaders.
• Maintain digital collaboration platforms (SharePoint, Teams, distribution lists) with accurate content, access control and governance.
• Support leaders in preparing for key meetings such as leadership team sessions and budget reviews.
• Collaborate with administrative colleagues to streamline processes and drive continuous improvement.

Required profile

• Proven experience providing administrative support to senior leadership in an international organization.
• Experience in the pharmaceutical sector is an advantage.
• Fluency in English.
• Demonstrated discretion and confidentiality handling sensitive information.
• Ability to manage multiple tasks independently with minimal supervision.

Required skills

• SharePoint
• Microsoft Teams