Senior Executive Assistant to CEO (Full‑time)

About the role

We are seeking a highly professional Senior Executive Assistant to support the CEO of a fast‑growing, internationally operating pharmaceutical company based in Switzerland. This full‑time position offers direct exposure to strategic decisions and a fast‑paced, collaborative environment.

Key responsibilities

• Manage and continuously optimise a complex, global executive calendar, including internal meetings, board activities, and strategic engagements across multiple time zones.
• Coordinate detailed international travel arrangements—flights, hotels, visas, ground transport—and implement contingency plans.
• Prepare daily agendas, briefing materials, meeting documentation, and background information for decision‑making.
• Organise executive and leadership meetings, handling agenda creation, logistics, documentation of discussions, and follow‑up on action items.
• Draft, edit, and review sensitive correspondence, presentations, and reports, acting as the central point of contact for executive communications.
• Support strategic initiatives and ad‑hoc projects, ensuring deadlines are met and objectives align with business priorities.
• Maintain strong relationships with internal teams and external partners to facilitate efficient collaboration.
• Oversee administrative activities within the CEO’s office, including budget monitoring and cross‑functional support.

Required profile

• Degree in Business Administration or a comparable qualification.
• Minimum 8 years of experience supporting C‑suite leaders, preferably CEOs, in a multinational environment.
• Proven ability to manage complex calendars and international travel logistics.
• High discretion, professionalism, and strong emotional intelligence.
• Fluent English; additional languages are a plus.

Required skills

• Advanced proficiency with Microsoft Office applications.

What we offer

• A visible, influential role supporting executive leadership at the highest level.
• Direct exposure to strategic business decisions within a global organisation.
• Opportunities for professional growth in a dynamic, innovative pharmaceutical company.