Team Assistant – Temporary Position

About the role

The Team Assistant will provide comprehensive office and administrative support to the Debt and Development Finance Branch (DDFB) within the Division on Globalization and Development Strategies at UNCTAD. Reporting to the Head of DDFB, the role is temporary and full‑time, based in Geneva.

Key responsibilities

• Perform a wide range of office support tasks, including drafting routine correspondence and producing complex documents and reports.
• Proofread and edit texts for accuracy, grammar, punctuation, style, and format compliance.
• Provide secretarial, logistical and administrative assistance for meetings, boards, committees and conferences.
• Maintain website content by scanning, converting and posting documents.
• Carry out data entry, extraction and basic analysis for reports and presentations.
• Manage mail, distribution lists, printing, translation, courier services and shipment arrangements.
• Process administrative requests such as requisitions, purchase orders, travel requests, contracts, visa applications and budget follow‑up.
• Maintain paper and electronic filing systems and databases.
• Offer basic software and office equipment support and guide less‑experienced staff on office procedures.

Required profile

• Solid knowledge of general office and administrative support processes and policies.
• Professional competence, attention to detail and ability to meet deadlines.
• Calm and persistent in stressful situations and when facing challenges.
• Strong written communication skills and ability to produce high‑quality documents.

Required skills

• Word processing software
• Data entry and extraction
• Website content management