Administrative Assistant

About the role

Roche’s Global Diagnostics Procurement team is looking for an Administrative Assistant to provide high‑level support to its leadership and operational teams. You will act as a central point of contact for calendar management, travel logistics, onboarding processes, and internal documentation.

Key responsibilities

• Provide executive and operational support to DPLT leaders, including inbox management, global calendar coordination, and cross‑team backup coverage.
• Organise end‑to‑end business travel, expense reporting, and the planning and execution of meetings, seminars and team events.
• Manage the full onboarding lifecycle for new Direct Procurement employees, handling hardware/software provisioning and training path assignment.
• Partner with People Leaders to implement the Training Matrix and guide users through the transition.
• Support workforce administration by maintaining time‑management systems and handling HR tasks for external staff and consultants.
• Track action items for leadership team workshops using Monday.com or similar tools.
• Maintain the department’s internal G‑Site, standard operating procedures and resource templates.

Required profile

• University degree or commercial apprenticeship (KV) preferred.
• 1–3+ years of experience in an administrative or business‑support role.
• Business‑level fluency in English and German, both spoken and written.
• Highly organised, proactive, discreet and able to manage multiple priorities.

Required skills

• Strong proficiency with Google Workspace (G‑Suite, Google Drive, Calendar, G‑Sites).
• Advanced knowledge of Microsoft Office applications.
• Experience using task‑management tools such as Monday.com.