Commercial & Business Operations Assistant (100%)

About the role

A recruitment agency is looking, for its client an international pharmaceutical company, for a proactive and organised Commercial & Business Operations Assistant. This varied role combines business coordination, finance administration and project support, working closely with senior leadership and Finance. It suits someone who enjoys taking ownership, anticipating needs and keeping activities on track in a dynamic environment.

Key responsibilities

• Support the Commercial Leadership Team with day-to-day administration, scheduling and business coordination.
• Coordinate procurement activities, including purchase orders, invoices, vendor management and contracts.
• Track operational expenditure and budgets together with Finance.
• Organise meetings, conferences and events, including logistics and follow-up.
• Provide operational and administrative support to Marketing and Sales.
• Coordinate selected business projects, tracking deadlines, actions and next steps.
• Manage local onboarding and offboarding activities.
• Facilitate communication across internal teams, external partners and suppliers.
• Handle correspondence, general administration and external enquiries with discretion.
• Support selected local safety, health, environment and compliance activities.

Required profile

• Around five years of relevant experience in business support, commercial administration or a comparable role, including finance-related responsibilities.
• Previous experience in the pharmaceutical or life sciences industry.
• Experience managing purchase orders, invoices, contracts and budget tracking.
• Strong organisational skills, able to prioritise competing requests and adapt to changing needs.
• Proactive, pragmatic approach and confidence working independently.
• Strong interpersonal skills and experience supporting senior stakeholders across different functions.
• Fluent English and German, written and spoken.
• High attention to detail, reliability and discretion.

Required skills

• Confident use of Microsoft Office, with the willingness and ability to learn new systems quickly.