Corporate & Legal Administrator

About the role

SwissBorg, a regulated crypto wealth management platform, is looking for a Corporate & Legal Administrator based in Lausanne. You will own corporate housekeeping end to end, keeping every entity, file and signature in order, and work directly with the founders and the Legal team. The role uses AI tools every day and is not a classic admin position.

Working pattern: 100% hybrid, currently 2 to 3 days per week in the office, which may rise to up to 4 days as the team grows.

Key responsibilities

• Maintain day-to-day entity records across regulated entities in Switzerland and the EU: domiciliation, annual filings, commercial register updates, corporate registers and routine corporate secretarial actions.
• Prepare and keep up to date KYB and KYC documentation packs for banks, crypto exchanges and commercial partners.
• Run contract management: intake, signature, archiving, versioning and tracking of renewals and key deadlines.
• Support the Legal team with signature workflows and board and shareholder documentation.
• Handle incoming legal and administrative requests in coordination with Legal and Compliance.
• Manage incoming and outgoing corporate mail, registered letters and couriers for group entities.
• Handle highly confidential documents (UBO declarations, identity documents, banking records, officer sign-off documents) with strict data privacy and security controls.
• Use and improve AI-powered tools and automations to streamline filings, KYB packs, contract tracking and reporting.

Required profile

• 3 to 5 years of experience in a fiduciary, corporate services provider, law firm or bank back office.
• Hands-on experience with entity management and commercial register filings; multi-jurisdiction exposure is a strong plus.
• Full professional fluency in English and French, spoken and written.
• Highly organised and rigorous, meeting deadlines.
• Curious about AI and enjoys using it daily, without needing to be technical.
• Discreet, reliable, autonomous and service-minded.
• Able to attend the Lausanne office 2 to 3 days per week now, up to 4 as the team grows.

What we offer

• Annual BORG bonus and a BORG welcome bonus.
• Flexible working hours.
• 25 days annual leave plus local bank holidays.
• Learning and development budget, and a MacBook and home office budget.
• Team and wider company retreats.
• SwissBorg Premium account and VSOP share options.