Executive Assistant – Building Products

About the role

As an Executive Assistant within Siemens Smart Infrastructure, you will provide high‑level administrative support to the Head of Building Products and the Head of Finance, Building Products. Working in a fast‑changing, international environment, you will act as a trusted partner, ensuring smooth daily operations and effective communication across the organization.

Key responsibilities

• Provide proactive administrative and organisational support to two senior leaders in a dynamic, multi‑time‑zone setting.
• Manage complex calendars, anticipate conflicts, and prepare materials for critical meetings.
• Coordinate domestic and international travel, town halls, workshops, customer visits and off‑site events.
• Handle confidential correspondence in English and German with utmost discretion.
• Maintain action trackers, decision logs and follow‑up overviews to ensure visibility of commitments.
• Support onboarding and recruitment activities as needed.

Required profile

• Excellent organisational skills with the ability to anticipate needs and prioritize effectively.
• Strong communication skills, capable of acting as a liaison between senior leaders and various stakeholders.
• High level of professionalism and discretion when handling confidential information.
• Fluent in English; proficiency in German is a plus.
• Experience working in an international, fast‑paced environment.

Required skills

What we offer

• Opportunity to work with cutting‑edge technology and digital solutions for sustainable buildings.
• Collaborative, global team environment with strong career development support.
• Exposure to senior leadership and high‑visibility projects.