Team Assistant

About the role

SHL Medical is seeking a proactive Team Assistant to provide high‑level administrative support to the CHRO, CFO, CLO and CDTO. Reporting to the Executive Assistant Team Lead, you will work closely with senior leaders and the Executive Assistant team across a global organization.

Key responsibilities

• Manage calendars, diaries and travel arrangements for assigned C‑level executives.
• Process expense reports and travel requests.
• Prepare and coordinate meeting materials, agendas, presentations and minutes.
• Consolidate, edit, distribute and archive executive‑level documents and presentations.
• Plan and coordinate events such as leadership meetings and team‑building activities, handling vendor selection, logistics and on‑site support.
• Handle ad‑hoc requests and provide project support as needed.
• Create purchase requisitions and purchase orders in SAP (Fiori), submit vendor creation forms and process invoices.

Required profile

• Minimum 5 years experience as a Team Assistant supporting senior leadership.
• Excellent command of English and German.
• Self‑starter with high energy, confidence and a pragmatic, can‑do attitude.
• Strong team player, trustworthy and able to handle confidential matters.
• Ability to work under time pressure and adapt to changing priorities.

Required skills

• Microsoft PowerPoint
• Microsoft Word
• Microsoft Excel (worksheets, graphics, formulas, data analysis, charts, tables)
• SAP (Fiori) for PR and PO creation