Executive Assistant

About the role

We are seeking a dynamic and highly organized Executive Assistant to support our leadership team and keep operations running smoothly. The role is onsite, split between our Wollerau and Zurich offices, and involves calendar management, communications, and office coordination for C‑level executives.

Key responsibilities

• Manage and coordinate calendars for C‑level executives, including scheduling meetings, appointments, and travel arrangements.
• Serve as the first point of contact for internal and external communications on behalf of leadership.
• Organise executive‑level meetings, prepare agendas, and take minutes when needed.
• Maintain clear records and documentation for executive schedules and company matters.
• Oversee general office management tasks such as supplies, facilities, and vendor coordination.
• Plan and execute internal and external events, including team offsites, leadership workshops, and client meetings.

Required profile

• Minimum 5 years of experience in a Personal or Executive Assistant role.
• Strong organisational and multitasking abilities with effective prioritisation.
• Excellent verbal and written communication skills in English and German.
• Discretion and trustworthiness when handling sensitive information.
• Strong time‑management and problem‑solving skills.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint