Executive Assistant & Office Manager

About the role

The client, an independent partner‑owned asset manager in Lugano, is seeking an experienced Executive Assistant & Office Manager. Reporting to the CEO, you will support senior executives, manage office operations and handle HR and supplier administration.

Key responsibilities

• Provide day‑to‑day executive support to senior leaders and the Board, including calendar management and travel coordination.
• Oversee office operations, front‑office procedures, and act as the first point of contact for visitors and calls.
• Manage supplier relationships, contracts, SLAs and negotiate commercial terms within defined mandates.
• Coordinate budgeting, invoice validation, and monitor operational expenditures.
• Handle HR administration tasks such as payroll liaison, recruitment coordination, onboarding, and employee record keeping.

Required profile

• Minimum five years of experience in an executive assistant, office manager or comparable senior administrative role.
• Background in asset management, financial services or another regulated environment.
• Hands‑on experience with supplier contracts, invoicing and budget management.
• Fluent in Italian and English; German is a plus.

Required skills

• Strong proficiency in Microsoft Office applications.
• Openness to adopting new digital tools for workflow digitisation.