Executive & Personal Assistant – Family Office

About the role

A family office is looking for an Executive & Personal Assistant to support a senior stakeholder in a fast-paced, international environment. The role offers broad exposure across administration, operations, projects and stakeholder management, with high levels of trust, autonomy and responsibility.

Key responsibilities

• Executive support: manage complex calendars, meetings and priorities, prepare presentations, reports and documentation, and follow up on actions, deadlines and confidential matters.
• Travel and logistics: coordinate international travel, itineraries and accommodation, and handle documentation, visas and logistics before, during and after trips.
• Projects and operations: support cross-functional projects and strategic initiatives, monitor timelines and deliverables, and assist with operational improvement and digitalisation projects.
• Communication and administration: prepare internal communications, maintain accurate records, and liaise with external advisors and service providers.
• Recruitment and HR administration: support recruitment, interview coordination, onboarding and employment documentation.
• Event management: organise corporate events, meetings and special projects, coordinating vendors and logistics.

Required profile

• Proven experience as an Executive Assistant, Personal Assistant or similar support role.
• Excellent organisational and time-management abilities, attention to detail and ability to handle multiple priorities.
• Strong communication and interpersonal skills, with a strong sense of confidentiality and professionalism.
• Project coordination experience is highly desirable.

Required skills

• Advanced Microsoft Office 365 skills.
• Experience with SharePoint, Teams and collaboration tools is an asset.

What we offer

• The chance to work closely with senior decision-makers in an international environment.
• A varied position with broad exposure across administration, operations, projects and stakeholder management.
• High levels of trust, autonomy and responsibility in a collaborative, professional culture.
• An attractive compensation and benefits package.