HR Assistant – Travel & Relocation Specialist

About the role

This vacancy is for a local recruitment of an HR Assistant who will support the Staff Administration and Social Affairs (APAS) and Human Resources Planning and Development (PLRH) programmes at the International Bureau of the Universal Postal Union.

Key responsibilities

• Administer official and statutory travel, preparing plans, validating requests, authorising arrangements and maintaining travel records.
• Manage statutory relocations and removals, coordinating movers, calculating entitlements and processing payments.
• Coordinate recruitment, contracting and payment of freelance conference interpreters for UPU events.
• Support and act as super‑user for the HR ERP system (Hubdrive), especially the travel and interpretation modules.
• Update and maintain HR intranet/Internet pages, ensuring accurate publication of information.
• Provide backup for other HR functions such as health‑insurance providers and privileges when needed.

Required profile

• Secondary school education or equivalent; a university degree is an asset.
• Demonstrated professionalism, ethics, teamwork and focus on results.
• Ability to work independently, strong customer orientation and excellent written and verbal communication.
• Attention to detail and competence in handling figures and data.

Required skills

• Hubdrive HR ERP system.
• Travel module of the ERP system.
• Interpretation module of the ERP system.
• Maintenance of HR web/intranet pages.