Office Manager – Geneva (Swiss Branch)

About the role

The Office Manager will ensure the smooth, professional operation of Hikma’s Geneva office, supporting a team of eight employees. The role blends day‑to‑day office management with procurement and executive administrative duties, acting as the primary point of contact for building services, vendors, and internal stakeholders.

Key responsibilities

• Oversee daily office operations, including access control, visitor management, meeting‑room preparation and workplace logistics.
• Coordinate guest reception, travel arrangements and accommodation for auditors, candidates and visiting colleagues.
• Manage office supplies, mail handling, equipment provisioning and basic IT‑related administrative support.
• Support supplier onboarding, raise and track purchase orders in SAP, and liaise with Procurement, Finance and internal teams.
• Obtain quotations, process supplier invoices, maintain accurate procurement records and resolve discrepancies.
• Provide personal assistance to senior management, prepare presentations, reports and administrative documents using Microsoft 365.
• Assist with legal and corporate document coordination in partnership with the Legal department.

Required profile

• Proactive, hands‑on self‑starter comfortable working independently and taking ownership of tasks.
• Strong knowledge of Geneva and Swiss administrative procedures.
• Fluency in French is essential.
• Excellent organisational skills and ability to anticipate operational needs.

Required skills

• SAP (purchase order management)
• Microsoft 365 (Word, Excel, PowerPoint, Outlook)