Office Manager (Part-Time)

About the role

KAYAK, part of Booking Holdings, is looking for a part-time Office Manager for its Zurich office. Working within the Global Workplace Experience team, you will run daily office operations, welcome new hires and organise on-site events so that teams can connect and collaborate. This is a 24-hour part-time role, reporting to the Team Lead in Workplace Experience based in Berlin.

Key responsibilities

• Create a positive, inclusive workplace by greeting employees, visitors, candidates and vendors and building relationships to understand their needs.
• Run daily office operations: walkthroughs, shared spaces, furniture and equipment upkeep and cleanliness.
• Manage budgets, supplies and vendors: purchasing, inventory, vendor contracts, service coordination and invoice processing.
• Set up and handle beverages, snacks and lunches.
• Work with the Social Committee to organise micro events, happy hours and events from concept to teardown.
• Coordinate with Real Estate on maintenance and lease/contract matters, and with IT on onsite AV and tech needs.
• Help onboard new hires (office tours, local health and safety) and drive local communication on Slack, intranet and info screens.
• Organise office documentation and storage, support global Workplace Experience initiatives, reporting, ad-hoc projects and admin tasks.

Required profile

• Proactive, highly organised multitasker who anticipates needs and prioritises effectively.
• People-first mindset, friendly, professional and service-oriented.
• Proven office or operations experience in a fast-paced environment.
• Strong verbal and written communication, hands-on approach and good time management.
• Comfortable working onsite and available to work in the office.
• Fluent Swiss German and German, with excellent English (mandatory).

Required skills

• Google Workspace, especially Google Sheets and Slack.
• Event coordination, catering and vendor relationships.
• Familiarity with facilities and renovation coordination.

What we offer

• 5 weeks of paid vacation plus a day off for your birthday.
• Company-paid therapy sessions through SpringHealth and a HeadSpace subscription.
• A week off a year, no-meeting Fridays and paid parental leave.
• Development Dollars, leadership development and e-learning access.
• Travel discounts, employee resource groups and social events including Thursday happy hours.
• Free lunch two days per week, pension contributions, supplemental accident insurance and a health insurance subsidy of 250 CHF per month.
• Lunch check card of 180 CHF per month and Profawo membership.