Programme Management Assistant (Temporary)

About the role

This is a temporary, project-funded position in UNCTAD's Trade, Environment, Climate Change and Sustainable Development Branch (TECCSDB), Division of International Trade and Commodities, in Geneva. The incumbent reports to the Head of the Branch and works within limits of delegated authority. The initial duration is three months, starting as soon as possible, and depends on the availability of funds.

Key responsibilities

• Assist in implementing the branch's technical cooperation and training activities, including trade and climate change topics.
• Research, compile, analyse and present data on programmes and projects, and help prepare publications, technical reports and training materials on sustainable trade.
• Help coordinate programme and project planning and fundraising, including concept notes and project documents, and monitor proposal status so documents are completed and approved.
• Assist with budget proposals, interpret budget guidelines, review submissions, prepare revised budget estimates and reports, and verify fund availability and approvals.
• Support monitoring and evaluation, track programme data, carry out status reviews and follow up on issues.
• Act as the branch's focal point for quarterly and annual monitoring reports and for reporting requirements and procedures.
• Draft programme summaries, coordinate review and clearance, and coordinate editors and translators for multi-language reports.
• Coordinate implementation activities, liaising with many units on requests, terms of reference, clearances, recruitment, travel, training, payments, procurement and fund disbursement.
• Maintain files and databases, prepare periodic and ad hoc reports, statistical tables and graphics, draft correspondence and train new or junior staff.

Required profile

• High school diploma or equivalent.
• At least seven years of experience in programme or project administration, technical cooperation or a related area; five years if the candidate holds a first-level university degree or higher.
• Desirable: four years of experience in the UN Common system or a similar international organization, ERP systems such as Umoja, programme planning and budgeting, and experience with trade, climate change and sustainable development projects.
• English at UN Level III reading, writing and listening, and speaking at UN Level II; French, Arabic, Chinese, Russian or Spanish at UN Level II is desirable.