Programme Management Assistant (TJO)

About the role

The Office of the High Commissioner for Human Rights is looking for a Programme Management Assistant (TJO) based in Geneva. The post is in the Strategic Planning, Programme Management, Evaluation and Change Service (SPECS) of the Executive Direction and Management Division, reporting to the Programme Management Officer. It covers programme and project planning, budget monitoring, administrative coordination and reporting.

Key responsibilities

• Coordinate planning and preparation of medium-sized, complex programme components, and monitor proposal status and documentation for review and approval.
• Compile, summarize and present basic information and data on programmes and projects.
• Review programme and project documents, especially cost plans and budgets, for completeness and compliance with rules and procedures.
• Review budget revisions, verify fund availability and ensure approvals and entries in the computerized budget system.
• Act as focal point for administrative coordination of implementation, liaising with many units on recruitment, travel, training, payment authorizations, procurement and more.
• Enter project delivery data, draft status reports highlighting shortfalls and budget overruns, and prepare correspondence, briefing notes, statistical summaries and accounting spreadsheets.
• Provide general office assistance, handle information requests, route correspondence, maintain files and organize meetings and workshops.

Required profile

• High school diploma or equivalent.
• At least 5 years of experience in programme or project administration, administrative services, human resources or a related field; 3 years if the candidate holds a first-level university degree or higher.
• Experience in the UN common system or a similar international organization is desirable; 1 year of ERP experience (e.g. Umoja and INSPIRA) is also desirable.
• English at UN Level II in reading, writing, listening and speaking; French is not required.

Required skills

• Knowledge of internal policies, processes and procedures, including programme/project administration, implementation, evaluation, technical cooperation, programming and budgeting.
• Planning and organizing, with clear goals, prioritization and contingency planning.
• Client orientation and partnership building.
• Ability to work with figures, carry out basic research and use good judgment.