Office Manager – 50% Part‑Time

About the role

We are looking for a proactive Office Manager to support our CEO and leadership team at Akselos’ HQ in Nyon. Working 50% on‑site, you will ensure the office runs smoothly, coordinate high‑profile meetings and events, and create a welcoming environment for employees, visitors and partners.

Key responsibilities

• Provide trusted administrative support to the CEO and leadership team, including travel, expenses, meeting preparation and follow‑up.
• Organise executive, board and town‑hall meetings: agendas, materials, logistics, minutes and catering.
• Plan and execute major company events, global summits and quarterly business reviews, handling venues, suppliers, budgets and international travel.
• Manage day‑to‑day office operations: supplies, kitchen amenities, cleaning, maintenance and facilities contracts.
• Enhance workplace experience by organising team‑building activities, social events and employee initiatives.

Required profile

• 5–7+ years of experience in office management, executive assistance, hospitality or facilities.
• Proven experience supporting senior executives or leadership teams.
• Excellent organisational and time‑management skills with the ability to work autonomously on a 50 % schedule.
• High discretion and sound judgment when handling confidential information.
• Strong host mentality – warm, welcoming and solution‑oriented.
• Fluency in English; French at B2/C1 level is a strong advantage.
• Based in or near the greater Nyon region for on‑site presence.

Required skills

• Google Workspace
• Microsoft Office