Executive Assistant and Family Office Manager

About the role

We are looking for an experienced, highly organised Executive Assistant & Family Office Manager to support the CEO, Board, and management team across a broad range of administrative and operational activities. You will keep the office and day‑to‑day operations running smoothly while managing suppliers, HR administration, invoices, and executive support.

Key responsibilities

• Manage calendars, appointments, meetings and hospitality arrangements for executives and the Board.
• Coordinate executive business travel and provide day‑to‑day support to senior leaders.
• Oversee daily office operations, facilities, equipment and supplies.
• Act as first point of contact for visitors, calls and correspondence.
• Manage relationships with IT, telecommunications, maintenance and other service providers.
• Maintain supplier contracts, service level agreements and key deadlines.
• Liaise with external payroll, insurance and recruitment providers.
• Support recruitment, onboarding, off‑boarding and employee administration.
• Coordinate invoices, payment approvals and monitor office expenditure against budget.

Required profile

• 5+ years of experience as an Executive Assistant, Office Manager or comparable senior administrative role.
• Experience in asset management, financial services, banking, legal, professional services or another regulated environment.
• Practical experience with suppliers, contracts, invoices and budgets.
• Experience with HR administration and external payroll providers.
• Commercial diploma (AFC) or equivalent; professional qualification or university degree is a plus.
• Strong organisational skills, attention to detail and ability to work independently.
• Discreet handling of confidential information.
• Fluent in Italian and English; German is an advantage.

Required skills

• Microsoft Office

What we offer

• A broad, autonomous role combining executive support, office management, HR and operations.
• Direct exposure to the CEO, Board and senior management.
• Opportunity to take ownership from day one and expand responsibilities.
• Visible contribution within a small, professional asset‑management environment.