Executive Assistant

About the role

LINVO AG – Life Investment Office is seeking a proactive Executive Assistant to provide high‑level administrative support to its investment team. The role combines calendar management, client communication, and project participation within a fast‑paced, international wealth‑management environment.

Key responsibilities

• Efficient administrative and organisational support for the team.
• Independent management of calendars and coordination of meetings and events, both locally and internationally.
• Planning, booking and follow‑up of meetings, appointments and business trips.
• Preparation and updating of KYC documents and assistance with account openings at custodian banks.
• Drafting offers, business letters, contracts and presentations.
• Extensive correspondence with clients and third parties in German and English.
• First point of contact for internal and external stakeholders.
• Participation in various projects, including project management and follow‑up.
• Support in guiding and educating interns.

Required profile

• Professional experience as an assistant in a demanding family office or private bank, preferably within financial or fiduciary services.
• Strong organisational ability, discretion, detail orientation and the capacity to work under pressure.
• Proactive attitude, flexible thinking and willingness to receive feedback.
• Basic understanding of accounting, tax and fiduciary matters.
• Fluent in German and English; Russian language is a plus.
• Very good MS Office skills (Outlook, Word, Excel, PowerPoint).
• Dynamic, multi‑tasking personality with a professional approach.

Required skills

• German (fluent)
• English (fluent)
• Russian (optional)
• MS Outlook
• MS Word
• MS Excel
• MS PowerPoint
• Basic accounting knowledge