French or German Speaking Executive Assistant

About the role

This position is ideal for a highly proactive Executive Assistant who is flexible, organized and experienced in a fast‑moving professional services environment. The role supports senior leaders in Brookfield’s Private Wealth team and ensures smooth operation of the Zurich office.

Key responsibilities

• Manage complex diaries across multiple global time zones, balancing competing priorities.
• Coordinate internal and external meetings, handling logistics, rooms, hospitality and supporting materials.
• Arrange extensive international travel, including itineraries, accommodation, ground transport and visa requirements.
• Prepare and reconcile executive expenses, process invoices and maintain records.
• Oversee day‑to‑day running of the Zurich office, providing a professional and welcoming environment.
• Act as primary contact for employees and visitors, handling office‑related queries.
• Liaise with Facilities, IT, Finance, building management and external vendors to ensure smooth operations.
• Coordinate onboarding for new joiners, including technology setup and inductions.
• Support planning and coordination of team meetings, off‑sites, conferences and events.

Required profile

• Minimum 5 years’ experience in a similar role within a professional services or financial services environment.
• Fluent in French or German and English.
• Excellent organization, communication and attention‑to‑detail skills.
• Proactive, decisive and able to work independently as well as part of a team.
• Resilient with a strong team focus.

Required skills

• Proficient use of Microsoft Outlook.
• Proficient use of Microsoft Word.
• Proficient use of Microsoft PowerPoint.
• Experience with Concur (desirable).