Executive Assistant – 60% Part‑Time

About the role

We are looking for a highly organized Executive Assistant to support senior leaders of a leading multinational manufacturing company on a 60 % part‑time basis. The role combines day‑to‑day administrative duties with strategic project support, ensuring smooth operations across global teams.

Key responsibilities

• Provide high‑level administrative support, including complex calendar management, meeting coordination and travel arrangements.
• Act as the primary point of contact between executives, internal teams and external stakeholders.
• Prepare presentations, reports, briefing materials and correspondence for executive meetings and business reviews.
• Coordinate international travel, handling itineraries, visas, accommodations and expense management.
• Organise board meetings, leadership meetings and global conferences, including agenda preparation and minute‑taking.
• Manage confidential information with utmost discretion.
• Support cross‑functional projects, ensuring deadlines and deliverables are met.
• Monitor and prioritise incoming communications, ensuring timely responses.
• Assist with budget tracking, procurement processes and vendor coordination when required.
• Contribute to improving administrative processes and operational efficiency.

Required profile

• Minimum 5 years of experience supporting senior executives, preferably in a multinational environment.
• Excellent organisational and time‑management skills with the ability to handle multiple priorities.
• Strong communication skills in German and English; additional languages are a plus.
• High level of discretion and professionalism when handling sensitive information.
• Ability to work in a fast‑paced, international environment and collaborate across cultures and time zones.

Required skills

• Advanced proficiency in Microsoft Outlook
• Advanced proficiency in Microsoft PowerPoint
• Advanced proficiency in Microsoft Excel
• Advanced proficiency in Microsoft Word
• Experience with digital collaboration tools