Executive Assistant

About the role

Private Flight, an international technology company serving the private aviation sector, is looking for a dynamic Executive Assistant to support the CEO. Based in Zug, Switzerland, this full‑time, on‑site position offers the chance to work at the heart of a fast‑growing, multicultural business.

Key responsibilities

• Provide strategic and operational support to the CEO, ensuring focus on critical items and delivering high‑quality outcomes.
• Manage the CEO’s calendar, email, travel arrangements and daily administrative tasks.
• Prepare professional reports, presentations, and Board papers for internal and external stakeholders.
• Collate weekly leadership reports, summarize findings and keep the CEO accountable for commitments.
• Oversee general administration of group entities, including filing, documentation and minute‑taking.
• Act as Company Secretary where applicable and ensure timely reporting to the Board of Directors.
• Support HR functions for Swiss and Slovenian offices, collaborating with the New Zealand counterpart on global HR practices.
• Facilitate team communication, collaboration and leadership on key projects and initiatives.

Required profile

• Proven experience supporting senior executives, preferably CEOs.
• Strong organizational skills with the ability to prioritize and manage multiple tasks.
• Excellent written and verbal communication, capable of producing clear reports and presentations.
• Experience handling HR lifecycle activities and coordinating cross‑regional HR initiatives.
• Flexibility to work with global teams across different time zones.
• Full‑time, on‑site availability in Zug with some flexibility in working hours.

Required skills

What we offer

• Opportunity to work in an innovative tech environment within the private aviation industry.
• Exposure to strategic decision‑making and high‑impact projects.
• Collaborative, multicultural team environment.