Executive Assistant

About the role

We are seeking an Executive Assistant to provide comprehensive administrative support to senior leaders within our Research & Development division. Reporting to senior leadership, you will ensure smooth day‑to‑day operations, manage complex schedules, and facilitate both domestic and international travel.

Key responsibilities

• Manage calendars, schedule appointments, and coordinate meetings for assigned executives.
• Prepare meeting materials, visual presentations, and track action items and deliverables.
• Plan and execute special projects and events, including global meetings, handling facilities, catering, invitations, and budget monitoring.
• Arrange domestic and international travel, compile itineraries, and process expense reports and corporate credit‑card reconciliations.
• Monitor expenditures to stay within budget, manage legal contracts and agreements, and maintain organized filing systems.
• Support onboarding of new hires and act as a liaison with internal and external stakeholders worldwide.

Required profile

• High school diploma or equivalent; a bachelor’s degree or technical college qualification is a plus.
• 3‑5+ years of administrative support experience, preferably in the pharmaceutical industry.
• Strong organizational skills, attention to detail, and ability to handle confidential information.
• Excellent communication skills and a professional demeanor when interacting with diverse stakeholders.

Required skills