Executive Assistant to Silicon Valley Family Office Principals

About the role

The Silicon Valley family office is seeking an Executive Assistant to support its principals in both business and personal capacities. This high‑trust position requires precise communication, strong judgment, and the ability to manage complex calendars, travel, and household operations.

Key responsibilities

• Manage complex calendars and scheduling with senior stakeholders, including investors, fund partners, and portfolio founders.
• Handle professional communications on behalf of the principals and coordinate domestic and international travel.
• Review, categorize, and coordinate expenses with bookkeepers.
• Build and maintain operational systems such as intake forms, trackers, and workflows.
• Research and book restaurants, meeting spaces, and conference rooms across the US and Europe.
• Maintain strict confidentiality and information hygiene.
• Identify gaps, inefficiencies, and propose process improvements.
• Coordinate household vendors (housekeeping, plumbers, gardeners, contractors) and manage contractor relationships end‑to‑end.
• Oversee household logistics, urgent requests, and onboarding of household staff.
• Scale household operations as needs grow, including new vendors and childcare support.

Required profile

• 3+ years of direct executive support experience, operating at the pace of a senior EA, Chief of Staff, or startup ops role.
• Experience supporting US‑based executives and ability to work US business hours.
• Fluent, professional written and spoken English with real‑time communication ability.
• Strong judgment, discretion, and comfort handling both business and personal matters.

Required skills