Executive Assistant with Paralegal Background

About the role

Vontobel is seeking an experienced Executive Assistant who will support senior leaders in a fast‑paced, legally‑focused environment. The role is fully office‑based in Zurich, with a future move to Baar, and offers the chance to expand into broader business management responsibilities.

Key responsibilities

• Manage complex calendars, meetings and business travel with foresight and discretion.
• Coordinate management meetings, agendas, documentation and follow‑up activities.
• Anticipate requirements or potential issues and see them through to resolution.
• Handle correspondence, legal documents and confidential information with care.
• Act as a trusted point of contact for internal and external stakeholders.

Required profile

• Proven experience as an Executive Assistant supporting senior management.
• Legal Assistant or Paralegal background preferred.
• Excellent organizational skills and ability to manage competing priorities.
• Strong communication skills in German and English, both written and spoken.
• Willingness to work onsite in Zurich five days per week.

Required skills

• Affinity for Artificial Intelligence (AI) tools and willingness to adopt AI‑enabled ways of working.

What we offer

• Top Zurich location with collaboration spaces and free lunch.
• Friendly, diverse team in an open‑office environment.
• Access to the latest technology to help you excel.
• Flat hierarchy, agile working culture and a campus‑like atmosphere.
• Opportunities for growth into broader business management responsibilities.