Executive Assistant (Zurich)

About the role

G-20 Group, a Swiss cross-asset trading firm focused on delta-one and derivatives markets, is looking for a highly organized, discreet and proactive Executive Assistant to support its executive leadership team. The role works closely with the CEO and Deputy-CEO and other leaders to manage their schedules, coordinate meetings, handle correspondence and keep administrative matters running smoothly. It is a fully office-based position with no remote work, and candidates must be able to work on-site every working day.

Key responsibilities

• Manage calendars, schedule and coordinate meetings and appointments.
• Handle correspondence, prepare documents and manage communication flows on behalf of executives.
• Arrange travel plans, itineraries and expense reporting.
• Support payment of invoices, reimbursements and other administrative or financial tasks as required.
• Prepare meeting materials and follow up on action items.
• Liaise with internal departments and external partners to coordinate executive activities.
• Maintain confidentiality and handle sensitive information professionally.

Required profile

• 1+ year of experience as an Executive Assistant, Personal Assistant or in a comparable administrative role, with a strong preference for the financial/trading sector.
• Excellent organization and multitasking skills with strong attention to detail.
• High level of integrity, discretion and professionalism.
• Proactive, hands-on attitude and ability to anticipate needs.
• Right to work in Zurich without company sponsorship (Swiss national, B/C permit or equivalent); living within commuting distance of Central Zurich.

Required skills

• Written and verbal English.
• MS Office and collaboration tools such as Excel, Word and Outlook.
• Fluency in German is a strong plus; additional languages are an advantage.