Human Resources Assistant – UN Office at Geneva

About the role

The Human Resources Assistant supports the Human Resources Management Service at the United Nations Office at Geneva. Working under the supervision of a Human Resources Officer, the role covers recruitment, entitlement administration, and time‑management functions for UN staff.

Key responsibilities

• Process applications for vacancies, maintain candidate case files, and coordinate file transfers between offices.
• Initiate reference checks, academic verifications, calculate salaries and benefits, and prepare offers of appointment and statements of emoluments.
• Maintain vacancy announcement files, track status, and coordinate travel, visa, and personal‑effects arrangements for selected candidates.
• Review and process entitlement requests such as dependency allowance, education grants, mobility allowances, and rental subsidies.
• Liaise with UN Medical Insurance, Joint Staff Pension Fund, and other UN entities on staff benefits and enrolments.
• Monitor and approve sick leave, maternity/paternity leave, home‑leave travel, rest‑recuperation travel, and special leave.
• Provide guidance and training on time‑related issues, and coordinate with Medical Services, Payroll, and Pension Fund.
• Assist in organizing training courses, workshops, and general office support tasks.

Required profile

• Familiarity with United Nations HR procedures and entitlement systems.
• Ability to handle confidential personnel information accurately.
• Strong organisational skills to manage multiple recruitment and administrative processes.
• Effective communication with internal client offices and external partners.

Required skills

• Umoja (UN collaboration platform)