Human Resources Coordinator

About the role

HAYA Therapeutics, a fast-growing biotech based in Lausanne, is looking for a Human Resources Coordinator for its Swiss entity. The role delivers accurate, compliant and timely HR, payroll and benefits administration, working with an external payroll provider so that employees are paid correctly and HR policies stay current.

Key responsibilities

• Payroll administration: maintain payroll master data and prepare, validate and submit monthly Swiss payroll inputs (joiners, leavers, salary changes, variable pay, overtime, expenses, family and child allowances, absences) to the external provider, review payslips and outputs and hand approved payroll to Finance.
• Working time recording: monitor timesheets and working-time records against Swiss Labour Act requirements.
• Sick, accident and statutory leave: manage leave cases end to end, including maternity, paternity and military/civil service leave, and follow up loss-of-earnings (APG) claims with the compensation fund.
• Family allowances: process applications with the cantonal family allowance fund and inform the payroll provider of changes.
• Social security and tax audits: host and coordinate audits with the external payroll provider's support.
• Employee lifecycle documentation: produce employment contracts, amendments, confirmations and work certificates.
• Work permits: coordinate work and residence permit applications and renewals with cantonal authorities and handle entry/exit formalities.
• HR policies and processes: support drafting, updating and rollout of HR policies, the employee handbook and process guides.
• HR data and reporting: maintain HR records and personnel files under Swiss data protection rules and prepare headcount, absence, leave balance and payroll accrual reports for the Global Head of Human Resources and Finance.
• Employee support: act as first point of contact for day-to-day HR and payroll queries.

Required profile

• Practical experience administering Swiss payroll with an external provider, including social insurance, family allowances and withholding tax.
• Working knowledge of Swiss employment law (Code of Obligations and Labour Act).
• Accuracy and discretion with confidential salary and personal data, and strong numerical and spreadsheet skills.
• Professional fluency in English and French.
• Recognised HR qualification (e.g. Swiss federal certificate for HR assistants) or equivalent demonstrated through practice.

Required skills

• Swiss payroll administration and Swiss employment law
• HR information system (desirable: Odoo HR modules, Workable, Lattice)
• Equity administration (nice to have: employee stock option plans, Form C reporting, Carta)