Senior Management Assistant – Group CFO Office

About the role

Julius Baer is seeking an experienced and highly organized Senior Management Assistant to support the leadership team of the Group CFO. You will act as the primary point of contact for internal and external stakeholders, ensuring smooth day‑to‑day operations and providing high‑level administrative support.

Key responsibilities

• Manage complex calendars, schedule meetings, and coordinate global travel arrangements for the Group CFO’s direct reports.
• Prepare and process detailed expense reports, maintaining audit readiness.
• Organise internal and external meetings, conferences, workshops and related logistics.
• Anticipate meeting preparation needs, conduct brief research and compile necessary documents.
• Handle ad‑hoc tasks, small project coordination and HR‑related administrative support.
• Maintain efficient office operations, handling correspondence, calls and requests with discretion.

Required profile

• Minimum 3‑4 years of experience as an Executive Assistant or Personal Assistant, preferably in finance or a corporate environment.
• Discreet, trustworthy and committed to confidentiality.
• Excellent written and verbal communication skills in English and German.
• Strong time‑management, multitasking and problem‑solving abilities.
• Highly organised, proactive and able to work under pressure with minimal supervision.

Required skills

• Proficient use of Microsoft Office applications, especially Excel and PowerPoint.