Workplace Experience Coordinator (80-100%)

About the role

The Workplace Experience Coordinator is the welcoming face of our Zurich office, ensuring daily operations run smoothly and creating an environment where colleagues enjoy being on site. This hybrid role blends front‑desk duties, logistics, office supply management, and event coordination.

Key responsibilities

• Greet and register visitors, candidates, and partners; manage incoming calls, mail and general inquiries.
• Maintain a tidy and presentable reception area and common spaces.
• Receive deliveries, verify against purchase orders, report discrepancies and distribute parcels to the appropriate teams.
• Coordinate outgoing shipments and courier services.
• Monitor and restock kitchen supplies, beverages, snacks and manage consumable orders.
• Organise team apéros, lunches and internal events, handling caterers, venues, budgets and invoices.
• Support onboarding by preparing workstations and giving office tours.

Required profile

• Completed vocational training (e.g., KV, hospitality) or comparable experience.
• Prior experience in reception, office administration, hospitality or logistics.
• Service‑oriented, highly organized with strong attention to detail.
• Fluent in German and English (written and spoken); French is a plus.
• Friendly, proactive personality who enjoys improving the workplace.

Required skills

• Microsoft Office
• Google Workspace