Administrative Assistant – IP for Business Division

About the role

The Assistant supports the IP for Business Division in Geneva by providing high‑quality administrative, logistical and research assistance, ensuring smooth coordination of meetings, communications and office operations.

Key responsibilities

• Draft, format and proofread a variety of documents (correspondence, reports, presentations, publications) and ensure compliance with corporate standards.
• Provide office and logistics support for Division meetings, including ticket booking, security clearance, electronic authorisations and coordination with speakers and delegates.
• Conduct background research, prepare editorial notes and slide presentations in English for Division members.
• Calculate standard cost estimates for printing, travel and consultancies.
• Maintain office filing and reference systems, process incoming mail and monitor pending actions.

Required profile

• Completion of secondary education.
• At least three years of general office support experience.
• Excellent written and spoken English.
• Ability to work independently, meet deadlines and collaborate in a multicultural team.

Required skills

• Experience with an Enterprise Resource Planning (ERP) system.
• Proficiency in digital tools, AI‑enabled applications and online collaboration platforms.