Administrative Assistant – Office & HR Support

About the role

The Administrative Assistant supports the Geneva Executive Assistant & Office Manager in daily operations and provides dedicated administrative help to the HR Director. The role ensures a professional, efficient environment for employees, visitors and partners.

Key responsibilities

• Provide day‑to‑day administrative and organisational support to the Executive Assistant & Office Manager, acting as back‑up during absences.
• Coordinate office supplies, inventories, purchases and liaise with service providers and building management.
• Support workspace allocation, office moves, visitor reception and meeting/event coordination.
• Organise travel, accommodation and logistics as needed.
• Assist HR Director with meeting coordination, document handling, recruitment, onboarding and off‑boarding administration while maintaining confidentiality.

Required profile

• Bachelor’s degree, CFC, commercial diploma or equivalent.
• Initial experience in administration, office management, hospitality or executive support.
• Strong organisational, coordination and detail‑orientation abilities.
• Excellent written and verbal communication in French and English.
• Reliable, proactive, collaborative and discreet when handling confidential information.

Required skills

• Proficiency in Microsoft 365.

What we offer

• Opportunity to work closely with an experienced Office Manager and gain exposure to a broad range of business activities.
• Exposure to Human Resources processes and projects.
• Collaborative, multicultural working environment with professional growth opportunities.