Administrative Support Assistant – Consultant (Remote)

About the role

The United Nations Environment Programme (UNEP) is seeking a remote Administrative Support Assistant on a 12‑month consultancy basis. The role will ensure timely processing of participant reimbursements, provide logistical support for high‑profile meetings and events, and assist the Chemicals branch with day‑to‑day administrative tasks.

Key responsibilities

• Process and follow up on reimbursement cases, verify banking details and submit payment documentation.
• Arrange air travel, visas and tickets for sponsored participants and ensure travel claims are processed promptly.
• Manage daily subsistence allowances, expense reports and participant lists.
• Provide logistical and registration support for meetings such as the ISP‑CWP technical meeting, GEF‑8 Global Supply Chains Forum and planetGOLD Global Forum.
• Maintain communication with participants on administrative and logistical issues.
• Prepare and circulate mission reports and related documentation.

Required profile

• Advanced university degree in project management, public administration, business administration, finance or a related field.
• Minimum two years of experience in programme or administrative services (secretariat, clerical, finance, programme assistance).
• Prior experience supporting UN meetings or working within the UN system is an asset.

Required skills

• Proficient use of Microsoft Word.
• Proficient use of Microsoft PowerPoint.
• Proficient use of Microsoft Excel.
• Experience with web‑based platforms and standard office software.