Executive Assistant

About the role

AVA, a fast-growing Swiss-American technology company focused on smart home software and hardware, is looking for an Executive Assistant in Solothurn. The role is on-site or hybrid, depending on agreement, and sits within a small, fast-moving company. It is not a narrow calendar-only job: it protects the CEO's focus, supports the leadership team (including COO and CCO), and covers the operational work that keeps an international startup running.

Key responsibilities

• Act as a force multiplier for the CEO: prioritize, prepare, follow up and keep the most important work moving.
• Support leadership with scheduling, meeting preparation, travel, correspondence and day-to-day coordination across time zones.
• Keep communication flowing between Switzerland and the US so decisions and replies are not delayed.
• Bring structure to admin and operations: documents, filings, vendor and partner follow-ups, office readiness and recurring company routines.
• Help with light HR, finance and logistics coordination, such as employee administration, invoices, shipping and order follow-through.
• Ensure information, files and requests reach the right place (email, Slack, Notion).
• Close loose ends early or escalate them cleanly, and continuously improve how the company runs.

Required profile

• Reliable, fast and thorough, with strong judgment and discretion.
• Excellent written and verbal English; German is a strong advantage for Switzerland-based work.
• High ownership and comfort in a startup environment with short paths to decision-makers.
• Strong organization: prioritization, follow-up and calm handling of many open threads.
• Openness to learning new tools, processes and domains (operations, HR admin, finance admin, logistics, partner coordination).
• Nice to have: experience as an executive assistant, office manager or operations coordinator, familiarity with Google Workspace / Microsoft 365, Slack and Notion, and interest in hardware/software or smart home topics.

To apply, send your CV and a short note explaining why you fit the role to the company by email.