Executive Assistant – Maternity Cover (1-year contract)

About the role

We are seeking an experienced, agile Executive Assistant to provide dedicated support to the Global Head of Government and Institutional Relations on a one‑year maternity cover basis. This role offers the chance to work in a dynamic, international environment and contribute to a high‑visibility global function.

Key responsibilities

• Manage the Global Head’s calendar, coordinate meetings, and arrange travel, visas, and accommodations.
• Serve as a trusted point of contact for internal and external stakeholders, handling inquiries with professionalism and discretion.
• Research, compile, verify, and prepare presentations, reports, correspondence, organizational charts, and other critical documentation.
• Support communication activities across the Government & Institutional Relations function, ensuring effective information sharing and stakeholder alignment.
• Maintain digital collaboration platforms, including virtual meetings, webinars, SharePoint, intranet content, and newsletters.
• Implement Hitachi Energy processes and contribute to continuous improvement of administrative procedures.
• Organise business‑critical meetings and events, providing administrative and financial support for travel, expenses, purchase orders, invoices, and budget tracking.

Required profile

• Bachelor’s degree or equivalent qualification in a relevant discipline.
• Minimum five years of experience as an Executive Assistant supporting senior leaders in a complex international environment.
• Exceptional organisational and planning skills with the ability to manage multiple priorities and deadlines.
• Strong communication and stakeholder‑management abilities with a service‑oriented mindset.
• Proven ability to work independently, anticipate needs, take initiative, and handle confidential information with the highest integrity.
• Fluent in English and German, both written and spoken; additional languages are a plus.

Required skills

• Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• SharePoint.
• Virtual collaboration tools.
• Webinar platforms.