Executive Assistant (Part-Time, 60-70%)

About the role

We are looking for a proactive Executive Assistant to support the Luterbach site on a part‑time basis (60‑70%). You will work closely with internal stakeholders and the Site Manager to ensure smooth administrative, import/export and event coordination processes.

Key responsibilities

• Coordinate import/export activities and shipments in line with company policies and regulatory requirements.
• Act as deputy for the Authorized Economic Operator representative on import/export and shipping matters at the Luterbach site.
• Prepare and manage import/export requests for materials, prototypes and samples.
• Create and track purchase requisitions in SAP, ensuring timely delivery of goods and services.
• Support goods receipt confirmations in SAP and assist procurement‑related processes.
• Plan, purchase and manage office supplies and consumables for site use.
• Organise onsite meetings, workshops and company events together with facility management.
• Handle incoming and outgoing correspondence and provide daily administrative support.
• Support employee‑engagement initiatives such as Bike to Work, Future Day, yoga sessions and team events.
• Assist with site communications, facility announcements and administrative tasks for the Site Manager.

Required profile

• Commercial apprenticeship, business administration education or equivalent qualification.
• Several years of experience in administration, office management or executive support.
• Fluent written and spoken German and English.
• Strong organisational, independent and solution‑oriented working style.
• Interest or experience in event planning and coordination.
• Professional, reliable, discreet and flexible mindset.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• SAP
• Videoconferencing systems